How To Export Spss Graph To Excel
- SPSS Output Tables
- SPSS Output Charts
- SPSS Output to Discussion
- SPSS Output to Excel
- SPSS Output Tricks
Exporting SPSS output is commonly easier and faster than re-create-pasting SPSS Output Introduction
In SPSS, we usually work from iii windows. These are
Our previous tutorials discussed the information editor and the syntax editor windows. And so let's now take a look at the output viewer. We suggest you follow forth by downloading and opening bank.sav, part of which is shown below.
SPSS Output - First Steps
Right. And then with our information open, allow'south create some output past running the syntax below.
*Run frequency tables and bar charts on three variables.
frequencies educ marit jtype
/barchart
/order variable.
Running this syntax opens an output viewer window every bit shown beneath.
As illustrated, the SPSS output viewer window always has 2 main panes:
- the output outline is generally used for navigating through your output items and
- the actual output items -mostly tables and charts- are frequently exported to WORD or Excel for reporting.
In the output outline, y'all can also delete output items -SPSS frequently produces way more output than you lot inquire for. Use the ctrl central to select multiple items. A faster way for deleting a selection of output items is OUTPUT Modify.
You tin can also collapse and reorder output items in the outline but I don't find that likewise useful. And then allow's turn to the actual output items. The about of import ones are tables and charts then nosotros'll discuss those separately.
SPSS Output - Tables
Nosotros'll usually want to make some adjustments to our output tables. One option for doing then is right-clicking the table and selecting 
as shown below.
The pivot table editor window (shown beneath) allows us to suit basically anything about our tabular array.
That being said, we recommend y'all simply use the pin table editor if everything else fails. One reason is that you can't replicate and rerun whatever you do in the pin table editor. And more importantly, there are faster options with which you lot can adjust many tables in 1 go. So let'south explore some of those.
Variable and Value Labels in Output Tables
When I'm inspecting my data, I want to come across variable names and labels in my output. The same goes for values and value labels because I want to know how my variables have been coded.
However, I want to see only labels in the final tables that I'll report. I way for doing so is navigating to and selecting the tab.
Oddly, the options dialog has no push button. This is because it creates very messy syntax. A much better option for this than the crappy carte is only running the syntax below.
*Prove merely value labels and variable labels in output tables.
set
tnumbers labels
tvars labels.
- TVARS is curt for "table variables". It sets how variables are shown in tables: names, labels or both;
- TNUMBERS is short for "table numbers". Information technology sets how values are shown in tables: values, labels or both.
Running this syntax is a much better selection than using the aforementioned menu. After doing and so, all output tables nosotros'll run will testify only variable and value labels.
SPSS Table Templates
Another affair I don't like most these tables is their styling: grayness fonts with grayness backgrounds. The best way to set up this is setting a tablelook before running any tables. Running set tlook 'C:\Program Files\IBM\SPSS\Statistics\24\Looks\Original.stt'. does the play tricks for me. On your figurer, you may need a slightly different path. If I now rerun my frequency distributions, they'll await much nicer every bit shown below.
Right. And so those are the chief nuts regarding output tables. Let'southward now turn to our charts.
SPSS Output - Charts
Offset off, you tin can adjust basically anything nigh charts in the nautical chart editor window. You tin open ane by correct clicking a chart as shown below.
This opens a chart editor window every bit shown below.
Every bit a rule of thumb, only utilize the chart editor if everything else fails. In that location'due south improve ways to adjust charts than using the chart editor window. So permit'due south explore some of those.
SPSS Chart Templates
Yous can apply styling -colors, borders, sizes so on- to charts past setting a nautical chart template before running any charts. The proper style to do so is running something like SET CTEMPLATE 'C:\Program Files\IBM\SPSS\Statistics\24\Looks\sometemplate.sgt'. Later on doing and so, all of our bar charts await equally shown below. If you have some overnice chart templates, information technology'south a matter of seconds to take all of your charts expect neat.
SPSS - All Output to Word
A smashing way to convert SPSS output to WORD is exporting all contents of the output viewer in 1 go. Yous tin exercise so by navigating to equally shown below.
Selecting the options below results in a Word document containing all tables and charts shown in your output viewer. This is the ideal starting bespeak for writing your report.
Since you lot can batch edit tables and charts in SPSS -merely not in Give-and-take- make sure your output is as good every bit information technology gets before converting it. A great way to adjust tables and delete unwanted output items is OUTPUT MODIFY.
Copy-Pasting SPSS Output Tables to Give-and-take
If you need only a handful of output items in WORD, yous can too just copy-paste them. The ctrl + c and ctrl + v shortkeys usually work fine for both tables and charts. If it fails, however, utilise copy special for tables as shown below.
The same goes for copy-pasting charts to Discussion: first try ctrl + c. If that doesn't work, copy the nautical chart every bit an image every bit shown beneath.
SPSS - All Output to Excel
You can convert all contents of your output window -including all tables and charts- in one go to a single Excel sail. For doing so, navigate to and select the options shown below.
Copy-Pasting SPSS Output Tables to Excel
If you demand merely a couple of output tables in Excel, you lot can re-create-paste them with the ctrl + c and ctrl + v shortkeys. If that fails, use copy special as Excel worksheet equally shown below.
SPSS Output Tricks
SPSS users tend to waste product a lot of time and effort on manually adjusting output items. The easiest mode for doing so -like discussed- is using the pin table editor and chart editor windows. We as well suggested to use these only if everything else fails. So which are improve -and especially faster- alternatives?
- Try to mode tables with tablelooks. These tin can apply fonts, borders, colors, text-alignment and more to one or many tables. To some extent, tabular array templates can likewise hide table elements such as titles and captions.
- For styling charts, use nautical chart templates. These tin also hide chart elements such equally titles and labels.
- You can apply numeric formats -and hence set decimal places- to a option of table columns, rows or cells with OUTPUT MODIFY. It can also employ conditional formatting -such equally boldface or italicize- tabular array cells or delete a choice of output items.
- You can catechumen ane or many output tables to a single SPSS dataset by using the OMS. You lot tin can further process this dataset in SPSS and/or save information technology as Excel or some other format. OMS is piece of cake to use from the menu. It can also suppress a selection of output items: warnings, case processing summaries and then on.
- You can edit almost anything for one or many output items with Python scripting. This is harder to use and works slower than OUTPUT Alter. Even so, information technology accomplishes much more than. For an example, see SPSS Correlations in APA Format.
- Several tabular array adjustments tin be fabricated from extensions that are built into recent SPSS versions with the SPSS Python Essentials installed. Near are based on Python scripting and are found under as shown below.
SPSS Output - Final Notes
Right, so that'll do for introducing SPSS output. I promise we clarified some basics. Some of the output tricks may exist suitable merely for experienced or fifty-fifty proficient SPSS users. However, I thought y'all should at least be enlightened that they exist.
Thanks for reading!
Source: https://www.spss-tutorials.com/spss-output/
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